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Integrating paper-based information for Sarbanes-Oxley Section 404 compliance: The eCopy™ solution for document imaging

paper thumbnail The major corporate governance issue for publicly traded US companies today
is compliance with the Sarbanes-Oxley Act (SOX). Although the SEC has recently
extended the compliance deadlines for Section 404 of SOX, this doesn’t mean the regulation is going away.

Under the new compliance schedule, for companies with a market capitalization over $75 million and at least one annual report filing with the SEC, the deadline to begin to comply with the 404 requirements has moved out from June 15, 2004 to November 15, 2004. For all other issuers, Section 404 compliance is required for fiscal year ending on or after July 15, 2005, as opposed to the original date of
April 15, 2005.

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Canon U.S.A. Earns Prestigious Center of Recognition from BenchmarkPortal

LAKE SUCCESS, N.Y., February 27, 2009 – Canon U.S.A., Inc., a leader in document imaging and office solutions, today announced it has been certified a Center of Excellence by BenchmarkPortal in collaboration with the Center for Customer-Driven Quality at Purdue University.

"The Center of Excellence recognition is one of the most prestigious awards in the Service and Support industry," said James Sharp, senior vice president and general manager, Systems and Technical Support Division, Imaging System Group, Canon U.S.A. "Our dedication to quality customer service is a direct result of our leadership's commitment to service excellence and efficiency across all of our product lines and offerings."

Oce Business Services Introduces Oce MAX Advanced Document Performance Management System

NEW YORK (February 25, 2009) – Océ Business Services, a leader in document process management and electronic discovery, today introduced the Océ MAX™ Advanced document performance management system. This next-generation Internet application features advanced functionality and flexibility that enables clients to use information to reduce document management costs and improve operational efficiency.

Océ clients targeting continuous improvement in their document processes are leveraging the power of Océ MAX. The Océ manager for one client – a major telecommunications company – installed Océ MAX to monitor mail center performance. After noticing an increasing amount of overnight mail across nationwide locations, the manager engaged the Océ Best Practices team for a Six Sigma® project, including an analysis and recommendations. The project resulted in a new process that saved the client $500,000 in the first year.

Oce Helps Quebecor World Power Up Digital Book Printing Infrastructure

February 24, 2009 – Trumbull, CT – Océ, an international leader in digital document management and delivery, announced that one of the world's largest commercial and book printers – Quebecor World, Inc. – has enhanced its book publishing infrastructure with an Océ VarioStream® 9210 continuous feed printing system, along with Océ PRISMAproduction™ software and Lasermax® pre- and post-processing systems.

Canon U.S.A. Renews Sponsorship Agreement With The New York Yankees

LAKE SUCCESS, N.Y., February 24, 2009 – Canon U.S.A., Inc., a leader in digital imaging, today announced that it has extended its sponsorship with the New York Yankees, one of the most storied franchises in professional sports, through 2011.

As part of the agreement, Canon will be the "Official Digital Camera, Copier, SLR Camera and Printer of the New York Yankees." The sponsorship will include signage on Yankee Stadium's left field wall as well as a home plate rotating advertisement. Additionally, as part of a special Canon promotional day, scheduled for May 20, the first 18,000 fans in attendance will receive a cap featuring both the Canon logo and Yankees logo.

Oce ProCut digital cutting solutions streamline display graphics workflow from prepress through finishing

Feb. 23, 2009 – Trumbull, CT – Océ expands its display graphics offering with a complete digital system that streamlines the workflow – from prepress to finishing – of rigid and flexible display graphics media. The new Océ ProCut™ digital cutting solutions include a range of Océ ProCut Digital Cutting Tables to automate cutting operations, Océ ProCut Software for preparing the cut data in a seamless workflow, and expert pre- and post-installation service and support.

Canon Introduces imageCLASS D1100 Series Black & White Laser Multifunction Copiers

canon mfp LAKE SUCCESS, N.Y., February 23, 2009 – Canon U.S.A., Inc., a leader in document imaging and office solutions, today announced its imageCLASS D1100 Series, introducing four new black-and-white laser multifunction copiers. Helping replace the cost and complexities of managing multiple office devices, the new imageCLASS D1120, D1150, D1170 and D1180 allow smaller offices to have true copy, print, fax and scan functionality and flexibility all in one machine.

The new Canon imageCLASS models boast duplex print and copy speeds of up to 30 pages-per-minute (ppm)i and deliver first print and copy pages in approximately eight seconds. All models come equipped with a 500-sheet front-loading paper cassette and 50-sheet multipurpose tray. The devices are also capable of double-sided copying and scanning up to 8.5 inches x 14 inches (legal) from the Duplex Automatic Document Feeder (DADF) or platen glass. For optimal speed when printing and scanning, the new imageCLASS models provide a USB 2.0ii Hi-Speed interface.

"In today's business environment a high level of efficiency is needed, with an affordable price tag," said Jim Rosetta, vice president and general manager, Imaging Systems Group, Canon U.S.A. "Canon's new imageCLASS D1100 Series makes it easier for workgroups, small businesses and home offices to leverage big-office technology all in a single device."

Along with the added benefit of duplex fax capability, the imageCLASS D1150, D1170 and D1180 incorporate a 33.6 Kbps Super G3 faxiii and a strong list of fax features, including 221 speed dial locations, up to 512-page memory capacity and 15 minutes of memory backup.

All four products offer added flexibility and user convenience incorporating a built-in Ethernet port for network printing, while network PC faxing is also included with the imageCLASS D1150, D1170 and D1180.

While all four models are bundled with standard features for out-of-the-box business productivity, the imageCLASS D1170 and D1180 also include advanced sending capabilities, allowing users to scan and send documents through E-mail, SMB and USB Memory. The imageCLASS D1180 adds PCL 5e/6 support.

Océ and Sefas Innovation Announce Strategic Partnership to Broaden Market Availability of Post-Composition Software Tools

February 19, 2009 – Trumbull, CT – Océ, an international leader in digital document management and delivery, and Sefas Innovation, a leading publisher of document production software, announce the formation of a strategic partnership between the two companies. The collaboration of these two international leaders broadens the availability of comprehensive document processing resources for customers throughout North America, including Océ and Sefas offerings for output management, print stream reengineering and optimization, and production management.

As part of this collaboration, which is effective immediately, Océ will offer Sefas Open Print Remake ® software, a print stream re-engineering tool that allows companies to perform complex document enhancements without changing the original application. By offering Sefas Open Print Remake software as part of the Océ PRISMA ® portfolio, customers will benefit from one integrated workflow solution to perform print stream enhancements, such as moving, colorizing, adding or removing information on pages.

A business case for taking a hard look at aging printing and imaging technology

A business case for taking a hard look at aging printing and imaging technology There has been a significant shift in the way organizations think about the cost and value associated with printing and imaging. In view of the findings of leading industry analysts such as Gartner and IDC (see Fast Facts on page 4), organizations are eager to trim document output costs, which are now estimated at between one and three percent of revenue. Productivity expenditures are thought to be even greater, with IT professionals typically spending up to 15 percent of their time on printing and related issues. These experts and others suggest that savings of as much as 30 percent of overall printing costs can be obtained through active management of the document output environment.

Because it pays to get rightsizing right
A growing majority of companies are turning to rightsizing as a strategy to optimize their document output fleet. It’s a move that is beginning to have a significant impact on fleet size. Yet smaller fleets do not automatically add up to lower management and support costs. The failure lies not in rightsizing as a strategy, but rather in the mistaken way some companies approach its implementation. Lacking a sound life-cycle management plan, such companies steadfastly hang on to document output devices until they are completely inoperable rather than invest in newer technology. Today it is not uncommon to find that as much as 50 percent of the devices in an organization’s printer fleet are more than five years old. Considering that supply costs for older workgroup printers can be as much as twice those for today’s multifunction printers (MFPs), this effort to stretch initial capital investment, and thereby maximize ROI, leaves many organizations spending more, not less. Thanks to recent technological advances, many newer output devices now offer significant savings in supplies and energy costs while enhancing productivity.